Page tree

Versions Compared

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

HideElements
metastrue
commentstrue
breadcrumbtrue
sidebartrue
titletrue
labelstrue
likestrue

HideElements
metastrue
commentstrue
watchtrue
titletrue
favoritetrue
labelstrue
likestrue





In order to successfully complete your EOTC please complete these simples steps

  1. Before starting refresh your browser page, this reconnects you to the server
  2. Only complete the questions in REDThen press save.
  3. Then head to the EOTC calendar page located on your school's landing page



Info

For instructions on completing this form visit How to Complete EOTC Forms


ConfiForms (FormView) Registrations Control
pageTitlenswedupolicies:EOTC Day Excursion Definition
formNameeotctripformsdayv2
presetValuesSubmittedby=[user.name]& datesubmitted=[now]& studentnumber=0& studentincome=0& schoolnumber=0& schoolincome=0& fundraisingnumber=0& fundraisingincome=0& othernumber=0& otherincome=0& accomodationnumber=0& accomodationcost=0& foodnumber=0& foodcost=0& transportnumber=0& transportcost=0& activitiesnumber=0& activitiescost=0& othernumber2=0& othercost=0
registrationMessage<font size=“+1”>Your form for [entry.ExcursionName] excursion has been saved, [entry.Submittedby.fullName]. </p></p> Either continue the form in Form Results or you will hear back from [entry.principalname.fullName] soon in regards to approval. </font>
embeddedtrue
confirmationMessageAre you sure that the details you have entered are correct? </p> </p>Click OK to save the form. </p> Click Cancel to go back.
top

EOTC Trip Submission Form - Day Excursions Only

For Information regarding the documents required for trips. Please refer to the .

PLEASE READ BEFORE COMPLETING

Confluence will log you off if you are idle for more than 1 hour.  The downside to this is it appears that you are still logged in until you try and save anything.  So please follow these steps when creating an EOTC trip submission; thus, you reduce the risk of losing work.

  1. Fill in the answers to the following questions/fields only. These are marked as red text to help identify quickly.  You can also click on the item below, and it will take you to correct spot in the form.
  2. Then click the  button and wait for the record added box to appear in the top right.

The basic's of your EOTC is now saved and you and complete the rest through the FORM RESULTS.  Make sure you press SAVE after adding some new information, and you aren't idle for more than an hour.

QuickLinks


approved

Has the Trip Proposal been approved by the School?
yesnotrue

school

School:
school

Type of Excursion:
Day Excursion

name

Name of Excursion:
ExcursionName

Class / Year:
ClassYear

date

Date of Excursion:
excursiondate

Submitted By:
Submittedby

3.23.2 EOTC Staff, Adult Helper and Student List

Adult Helpers

Date Of Birth

WWCC Number

adulthelper1

DD / MM / YYYYadulthelperdob1

adulthelperwwcc1

adulthelper2

DD / MM / YYYYadulthelperdob2

adulthelperwwcc2

adulthelper3

DD / MM / YYYYadulthelperdob3

adulthelperwwcc3

adulthelper4

DD / MM / YYYYadulthelperdob4

adulthelperwwcc4

adulthelper5

DD / MM / YYYYadulthelperdob5

adulthelperwwcc5

Other Teachers:

otherteachers

list

Upload Student List

The Student list MUST include First Name, Last Name, Academic Year, Sex and Significant Medical needs

PLEASE READ BEFORE ATTACHING STUDENT LIST

in order for the file to be saved, it must be a unique name.  To help with this please include the class, excursion title, file type, school and year.   For example, 5R Bike Day class list Port Macquarie 2019. If you don't do this there is a chance the file won't save correctly to confluence.

studentlist1day
studentlist2day
studentlist3day
studentlist4day

3.3

3.3 EOTC Budget Summary

Please complete the Budget Summary below or upload the budget below. Totals will not be seen here but can be seen in FORM RESULTS once the form is submitted.

Please note that this is ONLY for budget income and expenses. NOT for general student or school count.

Budget Upload

budgetupload

Income

Number of students

Income per student ($)

Please enter number value only

Total ($)

Student

studentnumber

studentincome

studenttotal

School

schoolnumber

schoolincome

schooltotal

Fundraising

fundraisingnumber

fundraisingincome

fundraisingtotal

Other

othernumber

otherincome

othertotal

Total Income



incometotal





Expenses

Number of Students

Cost per student ($)

Please enter number value only

Total ($)

Accommodation

accomodationnumber

accomodationcost

accomodationtotal

Food

foodnumber

foodcost

foodtotal

Transport

transportnumber

transportcost

transporttotal

Activities

activitiesnumber

activitiescost

activitiestotal

Other

othernumber2

othercost

othertotal2

Total Expense



# ###.##costtotal





Surplus / (Deficit)



# ###.##grandtotal


3.4

3.4 EOTC Activity Plan / Itinerary

Either upload Activity Plan / Itinerary OR Fill in the form below.

PLEASE READ BEFORE ATTACHING ACTIVITY PLAN/ITINERARY 

in order for the file to be saved, it must be a unique name.  To help with this please include the class, excursion title, file type, school and year.   For example, 5R Bike Day Intinerary Port Macquarie 2019. If you don't do this there is a chance the file won't save correctly to confluence.


apupload

Date/Time

Activity

Location

datetime1

activity1

location1

datetime2

activity2

location2

datetime3

activity3

location3

datetime4

activity4

location4

datetime5

activity5

location5

Contingency Plan if for some reason the above activities cannot continue as planned.

contingency


3.5

3.5 EOTC Internal Risk Analysis and Management (RAM) Plan

Risk Assessment Matrix

Severity*: How serious could the injury be?

Likelihood**: How likely is it to be that serious?

Very unlikely

Unlikely

Likely

Very likely

Death or permanent disability

3

2

1

1

Long term illness or serious injury

4

3

2

1

Medical attention and several days off

5

4

3

2

First aid needed

6

5

4

3


See for more information.


Where applicable, upload additional insurance cover.

PLEASE READ BEFORE ATTACHING INSURANCE 

in order for the file to be saved, it must be a unique name.  To help with this please include the Orginal filename, class, excursion title, school and year.   For example Insurance Document 5R Bike Day Port Macquarie 2019. If you don't do this there is a chance the file won't save correctly to confluence.

insureupload

Either upload RAM plan OR fill in the form below.

PLEASE READ BEFORE ATTACHING RAM PLAN 

in order for the file to be saved, it must be a unique name.  To help with this please include the class, excursion title, RAM, school and year.   For example 5R Bike Day RAM Port Macquarie 2019. If you don't do this there is a chance the file won't save correctly to confluence.


ramupload


Activity and Hazard (identify the risky activities)

Initial Risk Rating

Control Measures (how will you control the risk)

Final Risk Rating

Who is responsible for implementing the control measures

ramactivity1

ramirr1

ramcontrol1

ramfrr1

ramresponsible1

ramactivity2

ramirr2

ramcontrol2

ramfrr2

ramresponsible2

ramactivity3

ramirr3

ramcontrol3

ramfrr3

ramresponsible3

ramactivity4

ramirr4

ramcontrol4

ramfrr4

ramresponsible4


3.6

3.6 EOTC Third Party Provider Register

Provide a list of all external providers who will provide services to students on this trip. Attach the company's risk assessment and management plan for each activity. For each third party person who will be directly working with children, please list Name, Date of Birth, and WWCC number.

Company Name:
eprcompany1

ABN:
eprabn1

Service/s provided

Initial Risk Rating

Final Risk Rating

RAM Uploaded

services1

irr1

frr1

eprcheck1

services2

irr2

frr2

eprcheck2

Company Name:
eprcompany2

ABN:
eprabn2

Service/s provided

Initial Risk Rating

Final Risk Rating

RAM Uploaded

services3

irr3

frr3

eprcheck3

services4

irr4

frr4

eprcheck4

Company Name:
eprcompany3

ABN:
eprabn3

Service/s provided

Initial Risk Rating

Final Risk Rating

RAM Uploaded

services5

irr5

frr5

eprcheck6

services6

irr6

frr6

eprcheck6

Company Name:
eprcompany4

ABN:
eprabn4

Service/s provided

Initial Risk Rating

Final Risk Rating

RAM Uploaded

services7

irr7

frr7

eprcheck7

services8

irr8

frr8

eprcheck8

Company Name:
eprcompany5

ABN:
eprabn5

Service/s provided

Initial Risk Rating

Final Risk Rating

RAM Uploaded

services9

irr9

frr9

eprcheck9

services10

irr10

frr10

eprcheck10


Please upload a list of ALL helpers that will be involved containing their Name, Date of Birth and WWCC Number.

PLEASE READ BEFORE ATTACHING THIRD-PARTY WWCC LIST

in order for the file to be saved, it must be a unique name.  To help with this please include the class, excursion title, file type, school and year.   For example, 5R Bike Day 3rd party wwcc Port Macquarie 2019. If you don't do this there is a chance the file won't save correctly to confluence.

wwccupload

3.7

3.7 EOTC Emergency Plan

INLINE

charge

Name of the staff member who will take charge

staffincharge

Name of the staff member(s) with first aid skills

firstaid

Outline your plan of how you will respond to an emergency, ie. What will your immediate actions be, and whom will you contact to seek assistance from?

emergencyoutline


List Local Emergency Service Contacts and Locations:
Police Station Location

policestation

Contact No.

policecontact

Hospital Location

hospitallocation

Contact No.

hospitalcontact

Other Useful Location/s

otherlocations

Contact No.

othercontacts


Who have you arranged with from school to act as a contact person?

schoolcontact

Emergency Equipment Checklist (Tick the box when taken care of)

firstaidkit

Are you taking a First Aid Kit?

mobilephone

Are you taking a Mobile Phone?

medicalinfo

Have you checked the student medical forms and noted any conditions you need to consider in your planning. For significant considerations, include these in the RAM form.

Is the activity in bushland or on the ocean? If so, are you taking:

epurb

a EPIRB?

satphone

a Satellite Phone?



Upload any Additional Emergency Plan Documents

PLEASE READ BEFORE ATTACHING ADDITIONAL EMERGENCY PLAN 

in order for the file to be saved, it must be a unique name.  To help with this please include the class, excursion title, file type, school and year.   For example, 5R Bike Day 3rd party Additional Emergency Plan Port Macquarie 2019. If you don't do this there is a chance the file won't save correctly to confluence.

epupload

3.8

3.8 EOTC Consent Letter

Upload Consent letter scanned in as ONE PDF document.

PLEASE READ BEFORE ATTACHING CONSENT LETTER

in order for the file to be saved, it must be a unique name.  To help with this please include the class, excursion title, file type, school and year.   For example, 5R Bike Day 3rd party Consent Port Macquarie 2019. If you don't do this there is a chance the file won't save correctly to confluence.


consentupload

Sample .

3.9

3.9 EOTC Medical Information

All excursion leaders MUST take a printed summary of student medical information. This can be accessed in MAZE or SEQTA.

For overnight and Overseas excursions, an additional Medical Information Form is required from each student and adult participant. This form may be completed as a HARD or SOFT COPY as directed by the School.

Information provided will be treated with confidentiality. It will be used for the purpose of planning safe activities, or in the event of a medical situation arising at school or away on a trip. 

Click for the Medical Information Form.

review

Submit for Review

Bursar / Business manager:
bursar

Principal / Head of School / Authorised Delegate:
principalname


Instructions on form submission

When you have completed the form and no longer need to edit it: Please check the box below and click SAVE. This will notify the relevant persons for review.

When the form is incomplete, and you wish to continue to edit the form, click on save without checking the box below. You will then be able to access the form under FORM RESULTS where you will find an EDIT FORM button near the top to edit your submission.

When ready to submit, check the box below then click SAVE.


submitted I am ready to submit for review.

save